Compliance Assistant

Compliance Assistant – Carlisle

Burnetts are one of the biggest and most progressive law firms in the North of England. We are looking to recruit a Compliance Assistant, based at our Carlisle office on a full-time basis.

The Compliance Assistant will maintain high standards in a comprehensive and efficient service to clients of Burnetts consistent with the firm’s policies and procedures.

Main Duties

• Assisting the Compliance Manager with day to day tasks and long-term project work
• Opening new client entities/matters on Partner
• Performing 'Smartsearch' for clients as required
• Printing Matter Labels to be sent to the Welcome Hosts for distribution on a daily basis
• Attending 'Fastness' as and when required and completing audits of old files that need to be destroyed
• Dealing with requests from clients to release deeds and wills from our secure storage following internal procedures
• Locating and finding files that have been stored incorrectly in the past
• Auditing of past information to find the correct storage locations
• Creating future audits
• Liaising with IT on Partner projects
• Archiving project progression as directed by the Compliance Manager
• Daily conflict email cover as required
• Assisting with clear desk checks
• Strongroom maintenance
• Collecting deeds from office drop boxes
• Dealing with unclaimed mail
• Assisting with scanning of incoming post
• Maintenance of firm’s online account with mortgage providers
• Taking minutes at team meetings

Person Specification - Essential Criteria

Qualifications:

• GCSEs or equivalent qualification

Experience & Knowledge:

• Experience of handling data & organising vast amounts of information
• General administration experience
• Experience of adapting to different systems
• Sound knowledge of Microsoft Office including Outlook and Excel

Skills and Abilities:

• Problem solving skills
• Ability to organise & prioritise workload
• Work to deadlines & manage time effectively
• Good attention to detail & keeping accurate records
• Understanding the need for confidentiality at all times
• Excellent communication & interpersonal skills both written and oral
• Ability to work within a team as well as independently
• Can demonstrate the firm’s core values

Personal Attributes:

• Eager and willing to add to own knowledge on new projects and tasks
• Approachable
• Good people skills – being polite & calm with clients & colleagues
• Self-motivated
• Shows initiative
• Flexibility
• Honesty
• Trustworthy
• Reliable

What do we offer?

This is an excellent opportunity for the right candidate in a forward-thinking law firm with a well-established client base. We will provide you with a competitive salary, pension, 25-days holiday and a Medicash healthcare plan; in addition, we will even give you your birthday off every year too!

Our values of Committed, Accessible, Grounded and Expert help to engender a culture of providing excellent client service within a caring and supportive internal environment. Please see our website for further information about who we are and what we value at: https://www.burnetts.co.uk

To apply please click here

Ability to commute/relocate:

• Carlisle CA1 2ST (Preferred)